Headquarters: Seattle, WA
URL: https://volcanobuilders.com/
Distant Administrative & Operations Assistant (LATAM / Mexico – PST Hours)
Firm: Volcano Builders – Excessive-Finish Residential Development
We’re on the lookout for a extremely organized, dependable, and self-managed distant assistant to deal with administrative and operational duties for a U.S.-based development firm. This function is important to our backend operations. We want somebody who owns their duties and doesn’t have to be micromanaged.
What You’ll Do
• Handle emails with contractors, distributors, and shoppers (Gmail + shared inbox)
• Ship and observe W9/W8 kinds and subcontractor agreements
• Coordinate with our accountant and bookkeeper (QuickBooks On-line)
• Add and arrange contracts, invoices, and receipts in Google Drive
• Monitor contracts signed on paper → scan, digitize, identify, add
• Create new tasks in QuickBooks and observe fee schedules
• Onboard new subcontractors (verify paperwork, observe up)
• Reply to shopper questions on group chats rapidly and professionally
• Ship welcome emails and cellphone confirmations to new shoppers
• Observe licenses and permits, coordinate with metropolis/architect as wanted
• Put together bodily contract templates (to be printed or used within the discipline)
What You Want
• Primarily based in Mexico or Latin America
• Wonderful English communication abilities (written + spoken)
• Accessible full-time throughout Pacific Time hours (830 AM – 4 PM PST)
• Robust organizational abilities, follow-up, and a focus to element
• Expertise utilizing:
• Gmail / Google Drive / Google Workspace
• QuickBooks On-line (or skill to be taught rapidly)
• Scanning and importing paperwork
• WhatsApp, Monday.com, or different crew communication instruments
Pay & Phrases
• Hourly charge: $7–$10 USD/hour relying on expertise
• Paid bi-weekly through Clever or Payoneer
• Lengthy-term, secure function with room to develop if you happen to’re dependable
Apply
Ship the next to: [bar@volcanobuilders.com]
1. Brief video (1 min) introducing your self
2. Resume
3. Why this job is best for you
4. Your availability and hourly charge
To use: https://weworkremotely.com/remote-jobs/volcano-builders-remote-administrative-operations-assistant-1
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