Top 20 Best Project Management Software for 2025 | by Jose Rodríguez

As a project manager, I’ve tested, reviewed, and evaluated the most popular project management software to shortlist the best tools to manage and control projects and teams more effectively. Over the years, I have gained firsthand experience with various platforms, understanding their strengths, weaknesses, and best use cases. This process has involved deep dives into their features, user interfaces, and overall efficiency. My goal has been to identify software that not only improves workflow but also enhances team communication and drives productivity. By leveraging these tools, project managers can ensure that tasks are completed on time, resources are effectively utilized, and project goals are consistently met.

For teams that thrive on visual planning, TeamGantt offers intuitive Gantt chart-based project scheduling. It’s an excellent alternative for those who want to visually map out timelines, dependencies, and progress in a straightforward, easy-to-understand format.

Celoxis stands out with its advanced business intelligence analytics and customizable dashboards. This platform is ideal for organizations focused on data-driven decision-making and project oversight. The depth of reporting and customization makes it particularly useful for medium to large-scale operations.

Wrike is a powerful project management solution designed for scalability. It’s well-suited for large teams and enterprises needing real-time collaboration, workflow automation, and extensive integration options, making it adaptable to various business environments.

Specifically tailored for agencies, Productive combines project management with profitability tracking, resource allocation, and time management. This makes it a great fit for creative and marketing agencies needing insight into project costs and resource efficiency.

Hub Planner shines when it comes to resource management, offering robust scheduling and planning capabilities. It allows managers to forecast workload and ensure resources are optimally allocated across projects, making it an excellent choice for teams with complex scheduling needs.

ClickUp is a versatile, all-in-one productivity platform. It provides tools for task management, goal tracking, and document collaboration, consolidating multiple productivity needs into a single, customizable interface. ClickUp’s adaptability makes it popular among startups and growing teams.

Bonsai is a comprehensive solution geared towards agencies, providing features like client CRM, contracts, and invoicing, along with robust project management capabilities. It’s especially beneficial for those managing both projects and client relationships in one place.

Hive is a collaborative project management tool that brings together automation, time tracking, and advanced analytics. It helps teams stay organized and improve productivity by automating routine tasks and enhancing visibility into workflows.

Zoho Projects is part of the larger Zoho Suite, ensuring seamless integration across all Zoho applications. With Gantt charts, time tracking, and issue management, it’s a solid choice for businesses already using other Zoho products, allowing them to maintain consistency across tools.

Visor takes a unique approach with its spreadsheet-based project management. This flexibility allows teams to manipulate data dynamically while collaborating in real-time, blending the power of a traditional spreadsheet with the capabilities of modern project tracking.

Paymo is an all-in-one tool for SMBs that merges project management with time tracking and invoicing. It is a great fit for small to medium-sized teams looking for a unified solution to manage projects, track time, and handle client billing.

Quickbase offers a strong focus on process automation and customization. Users can build tailored apps to fit their unique project requirements, making it a compelling choice for companies that need custom workflows or have very specific project management needs.

Teamhood is a flexible project management tool that supports agile methodologies, combining Kanban boards with Gantt charts and time tracking. It’s particularly suitable for agile teams that want an integrated view of progress.

Quire enables detailed task breakdowns with a nested structure that keeps complex projects organized. By offering a clear hierarchy of tasks, it ensures that all team members understand their responsibilities and the broader project plan.

Miro provides an interactive whiteboard platform for teams who value visual brainstorming and collaborative planning. It’s ideal for distributed teams looking for a creative way to brainstorm and map out project workflows together.

Asana’s intuitive interface makes it a popular tool for task management and project tracking. With customizable workflows, teams can easily plan, organize, and manage tasks, making Asana an accessible choice for teams of any size.

Trello’s card and board system is synonymous with visual project management simplicity. It’s especially suitable for smaller teams and projects that benefit from visual task organization, offering a straightforward way to keep track of who is doing what.

Basecamp is a classic in the project management space, providing a centralized platform for communication, file sharing, and task management. Its simplicity and focus on collaboration make it an effective tool for keeping everyone aligned.

Smartsheet brings the familiarity of spreadsheets together with advanced project management tools, providing flexibility for those who prefer to work in a tabular format but need more powerful management capabilities. It’s ideal for users who want the best of both worlds.

Jira is the gold standard for software development projects, providing robust support for agile methodologies. With features like sprint planning and issue tracking, Jira is the go-to tool for teams managing complex software development lifecycles.

Switching from monday.com or any established project management tool can be daunting, but the alternatives listed above each bring unique strengths to the table. Whether you need advanced business intelligence, agency-specific solutions, or agile-friendly platforms, this list offers a diverse set of options to help your team thrive.

Let us know in the comments which tools have worked best for your team and why! We’d love to hear about your experiences.